How To: Export QuickBooks Online Data

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Export QuickBooks Online Data

Having trouble migrating your data from QuickBooks Online to QuickBooks Desktop? QuickBooks now has three options for you to complete the process:

Option 1 – Use the QuickBooks Desktop Migration Tool

If you’re a QuickBooks ProAdvisor, there is a new QuickBooks Desktop migration tool that is available for your use. With the exception of Internet Explorer 11, it supports all modern browsers. It’s important to keep in mind, however, that there are some limitations when it comes to converting to QuickBooks Desktop.

ProAdvisors can download and use the QuickBooks Desktop migration tool and refer to the full instructions here

Option 2 – Use a 3rd Party Application

QuickBooks Online users can also utilize third-party applications to export their data. Third-party applications typically charge a fee for their service, so you’ll want to shop around for one that will suit your needs and price range. 

Option 3 – Restore a converted QuickBooks Desktop file

If you recently converted from QuickBooks Desktop to QuickBooks Online and you’re having a change of heart, you have the option to restore the file you converted. However, you’ll need to re-enter any missing transactions that occur during the conversion. You can export your lists and balances from QuickBooks Online and import them into a new QuickBooks Desktop file. Specific instructions can be found here

Things to keep in mind before you convert…

  • If you use Multicurrency in QuickBooks Online, you should not convert to QuickBooks Desktop. Your data will not export correctly.
  • A recent version of QuickBooks Desktop installed on your computer is required before you start. If you don’t have a recent version installed, feel free to grab a trial to download and use.

If you’re having trouble exporting your data, there is always the option to connect with a QuickBooks representative. They’re super helpful. Just sign in to your QuickBooks Online account and look for the help button in the top right corner. And if handling the back-office financial tasks just isn’t your thing, Satterley Accounting Services offers a full range of bookkeeping services including bill pay, payroll, sales tax, inventory, and collections. We use QuickBooks and other cloud-based applications to streamline your processes and free up your time so that you can do what you love. We’re here to help! 

Happy exporting!

Export QuickBooks Online Data